What is Evaluations Online:
Evaluations Online is a publicly accessible website featuring the collection of evaluation and research reports created and provided by Scottish Enterprise. In this privacy notice, we will refer to "Evaluations Online" or "the website".
Scottish Enterprise is the main economic development agency for Scotland and a non-departmental public body of the Scottish Government. We have our headquarters at Atrium Court, 50 Waterloo Street, Glasgow G2 6HQ, United Kingdom, and operate our business from locations within Scotland and worldwide.
About this Privacy notice:
The privacy notice will tell you about your privacy rights and how the law protects you. It will also give you information on how we collect, use, share and look after your personal information as part of Evaluations Online.
Personal information means any information about an individual from which that individual can be identified.
Anything we do with your personal information (from the point at which we collect it until we delete it from our systems) is called processing.
Evaluations Online is not intended for children and we do not knowingly collect personal information relating to children.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice that may be provided to you on specific occasions, when we are collecting or processing personal information about you. This is so that you are fully aware of how and why we are using your personal information. This privacy notice supplements the other notices and is not intended to override them.
For the purpose of Data Protection Law, the data controller is SE for personal information submitted through Evaluations Online. Scottish Enterprise has appointed a data protection officer (this is our Data Protection and Information Governance Officer (DPIGO)) who is responsible for overseeing questions in relation to SE and this privacy notice. If you have any questions about the privacy notice, including any requests to exercise your legal rights in respect of your personal information, please contact the DPIGO using the details below (firstname.lastname@example.org)
This privacy notice applies:
- When you visit the website Evaluations Online
- When you provide personal information through the website Evaluations Online
For questions about Evaluations Online please contact email@example.com
For questions about this privacy notice please contact:
Data Protection and Information Governance Officer
50 Waterloo Street
- 0300 013 3385 (calls charged at local rates)
- 0141 846 0200 from mobile phones or if outside Scotland
- Minicom 0800 023 2071 - if you are deaf or hard of hearing (BT helpline 0800 731 1888)
Personal information collected through Evaluations Online:
|Group Data||Personal information includes:|
|Identity Data||Forename, surname|
|Contact Data||email address|
|Technical Data||internet protocol (IP) address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, other technology on the devices you use to access the website and information about how you use the website|
|Usage Data||Information about how you use our website, products and services|
There is also other information that we collect, use, store and share that is not personal information, including:
Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal information but is not considered personal information in law as this data does not directly or indirectly reveal your identity. However, if we combine or connect Aggregated Data with your personal information so that it can directly or indirectly identify you, we treat the combined data as personal information, which will be used in accordance with this privacy notice.
Anonymised Data is the process of turning personal information into a form which does not identify individuals and where identification is not likely to take place.
How we collect personal information:
Personal information will be collected directly from you when you use the website.
How your personal information is used within Evaluations Online:
Evaluations Online collects, uses, stores and shares personal information about you to:
- To reply to a query, you have submitted through the website
- To use you as a point of contact for any services you may have requested through the website.
Technical data will also be automatically collected to track and monitor activity on Evaluations Online.
Technical data is not identifiable data and will be gathered anonymously.
Lawful basis for processing personal information:
Data Protection law says that we must have a legal ground to process your personal information. These are known as lawful grounds.
When you submit your personal information through, or where your activity is tracked on Evaluations Online Scottish Enterprise will process that personal information in performance of a task carried out in the public interest or in the exercise of our official authority for the purposes specified in this privacy notice.
How long your personal information will be kept for
Evaluations Online will retain any personal information collected through the website for 2 months.
Consequences of not providing personal information:
We require personal information to deliver, manage and monitor enquires submitted through Evaluations Online. If you do not accept the use of your personal information for these purposes, we will not be able to answer your query. However, you will still be able to access the website and the information contained within it.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Where we use third party providers, we have ensured that they too have such appropriate security measures. In addition, our employees, agents, secondees and suppliers will only process personal information on our instructions and in accordance with this privacy notice. They are also subject to a duty of confidentiality.
Changes to our privacy notice:
This is the current version of our privacy notice. It was last updated on 16th December 2019.
You can exercise your rights for Evaluations Online and the personal information submitted directly through this.
Access to your information
You have the right to request a copy of the personal information about you that Evaluations Online holds in relation to Evaluations Online interactions.
Correcting your information
We want to make sure that your personal information is accurate, complete and up to date and you may ask Evaluations Online to correct any personal information about you that you believe does not meet these standards. Please email firstname.lastname@example.org.
Deletion of your information
You have the right to ask Evaluations Online to delete personal information about you where:
- You consider that Evaluations Online no longer requires the information for the purposes for which it was obtained
- You have validly objected to Evaluations Online use of your personal information – see Objecting to how we may use your information below
- Evaluations Online use of your personal information is contrary to law or Evaluations Online other legal obligations.
Objecting to how we may use your information
You have the right at any time to require Evaluations Online to stop using your personal information. In addition, where Evaluations Online uses your personal information to perform tasks carried out in the public interest or in exercising official authority vested in it then, if you ask it to, Evaluations Online will stop using that personal information unless there are overriding legitimate grounds to continue.
Restricting how we may use your information
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to Evaluations Online to use your information. The right might also apply Evaluations Online no longer have a basis for using your personal information, but you don't want Evaluations Online to delete the data. Where this right to validly exercised, Evaluations Online may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Please send data subject requests to email@example.com. All data subject requests, both verbal or written, submitted through Evaluations Online will be logged and recorded by SE. SE has processes in place to ensure we respond to a subject access request without undue delay and within one month of receipt.
Evaluations Online seeks to resolve directly all complaints about how it handles personal information, but you also have the right to lodge a complaint with the Information Commissioner's Office whose contact details are as follows:
Information Commissioner's Office
Telephone - 0303 123 1113 (local rate) or 01625 545 745
Website - https://ico.org.uk/concern